Privacy Policy


Purpose of this policy

The protection of your personal data is very important to us. We therefore comply with any applicable law and regulation regarding any personal information we may collect about you, including across our website and other accounts we own and operate. The purpose of this privacy policy is to inform you how FemGems Club processes your personal data, what information we collect and the reasons for doing so.  Please read the policy carefully before making any decisions.

Description of processing

Information we collect includes both information you knowingly and actively provide us when using or participating in any of our services and promotions, and any information automatically sent by your devices in the course of accessing our products and services. We only collect and process your personal information when we have a legitimate reason for doing so on the basis of Art. 6 Para. 1 S. 1 b) GDPR.  

Membership

We process your information if you are a FemGems Club members in order to initiate and fulfil your membership contract, inform you about relevant events and get in contact with you. This information is normally provided directly by you. We may ask for personal information which may include one or more of the following:
Name
Email
Location (city and country of residency)
Social media profiles
Phone/mobile number
If you apply to join FemGems Club we will also process the information that is not ‘personal’ (i.e does not identify you personally) which you will be asked to provide while filling out the application form such as interests, skills and other related questions. If your application is successful, you will be directed to make a payment for the selected membership so your payment information and home/registered address will also be processed.

Website

Our website can usually be used without providing personal data. When you visit the website, our servers may automatically log the standard data provided by your web browser. It may include your device’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, other details about your visit, and technical details that occur in conjunction with any errors you may encounter. Please be aware that while this information may not be personally identifying by itself, it may be possible to combine it with other data to personally identify individual persons. If personal data is collected on our website, this is always done on a voluntary basis as far as possible which means we only collect your personal data if you have given consent hereto. You can withdraw your consent at any time as explained in clause 14(iv).  

Newsletter

You have the option of subscribing to our newsletter (a.k.a MuseLetter) via our website and our social media accounts. For this, we need your name, e-mail address and your declaration that you agree to receive the newsletter. You can revoke your consent at any time and unsubscribe from the newsletter from the link provided in every newsletter email.

Others

We may collect personal information from you when you do any of the following on our website:
Use a mobile device or web browser to access our content
Contact us via email, social media, or on any similar technologies
When you mention us on social media

Processing purposes

We process personal information for the following purposes:
to provide you with out services
to enable you to access and use our website, associated applications, and associated social media platforms
to communicate information and offers which you request from us or which we feel may be of interest to you
to enable you to customise or personalise your experience of our websitefor analytics, market research, and business development, including to operate and improve our website, associated applications, and associated social media platformsfor advertising and marketing, including to send you promotional information about our products and services and information about third parties that we consider may be of interest to you
to notify you about changes to the services
for internal record keeping and administrative purposes
Please be aware that we may combine information we collect about you with general information or research data we receive from other trusted sources.

Security of Your Personal Information

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use, or modification. Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure, and no one can guarantee absolute data security. We will comply with laws applicable to us in respect of any data breach. You are responsible for ensuring the security of your own information within the bounds of our services.

How Long We Keep Your Personal Information

We keep your personal information only for as long as we need to. This time period may depend on what we are using your information for, in accordance with this privacy policy. If your personal information is no longer required, we will delete it or make it anonymous by removing all details that identify you.However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation or if it serves the public interest.

Disclosure of Personal Information to Third Parties

We may disclose personal information to:
a parent, subsidiary, or affiliate of our compan
your employees, contractors, and/or related entities
our existing or potential agents or business partners
third party service providers who help us operate our service and provide our service to you or help us target and optimise our content and communications in relation to our service (e.g. Stripe, Slack, Google Calendar)
sponsors or promoters of any competition or promotion we run
courts, tribunals, regulatory authorities, and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise, or defend our legal rights.

International Transfers of Personal Information

The personal information we collect is stored and/or processed where we or our partners, affiliates, and third-party providers maintain facilities. Please be aware that the locations to which we store, process, or transfer your personal information may not have the same data protection laws or ensure the same adequate level of protection of personal data
as determined by the European Commission.

Your Rights

You have the right to a confirmation as to whether and to what extent your personal data is used and processed, as well as requesting access to the personal data stored about you and additional information. You are entitled to request a copy of the personal data that you have voluntarily provided to us in a structured, commonly used and machine-readable format. You also have the right to  correction, deletion, restriction, data portability, revocation and objection with regard to your data stored by us. If you believe that the processing of your data violates data protection law or that your data protection claims have been violated in any other way, you can complain to us at the email address on the bottom of this page or at the data protection authority. You can find further information on your rights in Articles 15 to 21 of the GDPR.

Use of Cookies

Our website uses so-called cookies. These are small text files that are stored on your device with the help of the browser. They do no harm. We use cookies to make our offer user-friendly. Some cookies remain stored on your device until you delete them. They enable us to recognise your browser the next time you visit. If you do not want this, you can set up your browser so that it informs you about the setting of cookies and you only allow this in individual cases. Deactivating cookies may restrict the functionality of our website.This website uses the following types of cookies:
Necessary cookies
Necessary cookies are necessary for the website to function properly. Such cookies make a website usable by providing basic functions such as page navigation and access to protected areas of the website or language settings. Due to their importance for the functioning of the website, you cannot refuse this type of cookie. When processing personal data associated with this, we rely on Art. 6 Para. 1 S. 1 f) GDPR. The required cookies include, for example, cookies that recognise whether a user is using Java Script or, for example, determine whether a user has accepted the use of cookies via the cookie banner. The lifespan of the necessary cookies we use extends from the respective session up to one or two years.
Session cookies
Session cookies are only stored for a limited time during a session and are technically necessary to ensure normal system usage. They are deleted from your device as soon as you close your browser.
Third-party cookies for website optimisation
Based on your consent (Art. 6 Para. 1 S. 1 a) GDPR), we use cookies to make our websites more efficient, as well as to recognise your device on subsequent visits and to provide information and statistics about to maintain your use of our website.
Marketing cookies
Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third party advertisers.
Google Analytics
We use Google Analytics, a web analysis service provided by Google LLC (“Google”) , on the basis of our legitimate interests (ie interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 Para. 1 lit. f. GDPR). Google Analytics uses cookies to analyse how users use the website. The information generated by the cookie about the use of the online offer by the user is usually transmitted to a Google server in the USA and stored there. If you are in the EU or the European Economic Area, your IP address will be shortened by Google before it is transferred to the USA. In exceptional cases, your full address will be sent to a Google server in the USA and shortened there. Google has certified its compliance with the
EU-US Privacy Shield Framework itself. Google will use this information on our behalf to compile reports on website activity and to provide other services related to website activity and internet usage. The IP addresses transmitted by your browser as part of Google Analytics are not associated with other Google data. The analyzes help us to improve our services. You can prevent data generated by the cookie (including your IP address) from being transmitted to Google if you download and install this browser plug- in or change your settings here .
Revocation of consent
If you do not want to accept cookies or if you wish to withdraw your consent, you have the option to disable cookies in your browser. Instructions for changing browser settings can be found in
this article.

Integration of streaming content and social plug ins

Youtube
Our website uses plugins from YouTube, operated by Google. The operator of the website is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. If you visit one of our pages equipped with a YouTube plug-in, a connection to the YouTube servers will be established. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, YouTube enables you to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account. Further information on the handling of user data can be found in YouTube's data protection declaration
here.
Airtable
We use Airtable (Formagrid Inc., 769 Dolores Street San Francisco, CA 94110 USA) for membership administration and as an event, contact and information database. Your data will be processed in the USA and transmitted there, i.e. a third country outside the European Union (EU) or the European Economic Area (EEA). There is no adequacy decision by the EU Commission for this third country that guarantees that there is a level of data protection that corresponds to the European standard. In order to effectively protect your data at the same time, the transmission and processing takes place on the basis of so-called standard contractual clauses that we have concluded with the provider. You can find this and more information
here. Airtable's data protection provisions can be found here.
Zoom
We also offer workshops and online meetings as part of our services. Here we need the technology from Zoom, with which the meetings and events are carried out. Zoom is a service provided by the US provider Zoom Video Communications, Inc., 55 Almaden Blvd, Suite 600, San Jose, CA 95113, USA. The legal basis for processing data via Zoom is Art. 6 Para. 1 lit. b) GDPR. With Zoom we provide our contractual services, especially for our members. In addition to the implementation of workshops, events and online meetings, this also includes the follow-up of participation data for the creation of certificates. You can find Zoom's privacy policy
here.(iv)
Slack
We use Slack (Slack Technologies, LLC) as our main communication channel. In order to facilitate this communication, we process your personal information in accordance with  Art. 6 Para. 1 lit. b) GDPR. You can find Slack’s privacy policy
here.

Protection of minors
Persons under the age of 18 should not transmit any personal data to us without the consent of their parents or legal guardians. We do not request any personal data from children and young people. We do not knowingly collect such data and do not pass them on to third parties.

Limits of Our Policy

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites and cannot accept responsibility or liability for their respective privacy practices.

Changes to this policy

At our discretion, we may change our privacy policy to reflect updates to our business processes, current acceptable practices, or legislative or regulatory changes. If we decide to change this privacy policy, we will post the changes here at the same link by which you are accessing this privacy policy. You can find the date of the current version at the bottom of this page. Your continued use of the platform after such changes have been announced on our website constitutes your consent to such changes to the data protection regulations and is deemed to be your consent to be bound by the changed regulations.

Contact Us
For any questions or concerns regarding your privacy, you may contact us using the following details: Dora Petrova
dora [at] femgems.club
This policy was last updated on 24.01.2022.